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Senior Associate, Institutional Giving

Peer Health Exchange

The Details

Start Date: Winter 2024

Location:  Remote / Virtual / Work From Home**

** Candidates must reside in or be willing to relocate to one of the following states within 30 days: California, Georgia, Texas, Illinois, Washington D.C, Massachusetts, New York, Maryland, New Jersey, & Ohio

Salary Range: Approx. High $50,000s to High $60,000s

Hiring Manager: Ashton Hardison, AVP, Institutional Giving

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The Opportunity

As the Sr. Associate, Institutional Giving you will support the management of PHE’s institutional grants portfolio and support relationships with current funders. Additionally, you will assess fit for new prospective donors, coordinate between teams to build compelling proposals, write new language to tailor our work to funder interest, support on reports, and track foundation data. You will report directly to the Director, Institutional Giving.


Here’s what you will do as part of our team:


Grant Writing & Reporting

  • With the support of the Director and/or AVP of Institutional Giving, write and submit compelling letters of inquiry, proposals, and reports to grant making institutions, persuasively articulating PHE’s impact and vision in alignment with funding opportunities

  • Partner with our Finance team on budget creation for grant proposals

  • Update boiler plate language

Research & Data Management

  • Maintain revenue and knowledge management systems by tracking proposal and reporting deadlines and submissions for grants, updating moves management, attaching written correspondence, and capturing all outreach and engagement activities in PHE’s database and systems

  • Maintain system for tracking complex or unique grant reporting requirements

  • Prospect new foundations that align with PHE’s program and strategy, leveraging search databases, philanthropy networks, peer organizations, and referrals

  • Support development and maintenance of a regional list of prospective institutions

External Donor Portfolio Support

  • Help prepare agendas and PowerPoint decks for upcoming donor meetings

  • Draft emails and upward manage to support securing meetings with external donors

  • Attend select external donor meetings with the Director, Institutional Giving and AVP, Institutional Giving

  • Capture and record meeting notes on behalf of the institutional giving team. Help the institutional giving team implement next steps and follow up from meetings

Special Projects

  • Support the Director, Institutional Giving in identifying and securing corporate sponsorship funding for PHE’s annual event, including researching new potential sources of event funding

  • Maintain institutions invitation lists for donor engagement events

  • Support our team in identifying new trends in institutional giving and finding new data to incorporate into proposals, pitches, and reports

  • Serve as a liaison to other internal team(s) to assist with gathering information and creating new external language for pitches, proposals, and reports

The Skills You'll Need

If you meet most but not all of these qualifications, please still apply. We recognize that excellent candidates might not always check every box. We are looking for alignment on values and experiences, not perfection.


Minimum qualifications:

  • Demonstrate a strong passion for PHE’s mission to build healthier communities with young people; strong alignment with PHE’s core values of Health Equity, Commitment, Communication, Agency, and Impact

  • Centers youth inclusion, community partnership, and equity work visibly, broadly, in action in part through deep listening and hearing with a lens of inclusion

  • 1-2 years of fundraising support experience in a nonprofit development/fundraising or sales support capacity

  • Demonstrated ability to produce persuasive written communication with a high-level command of grammar, style, and tone

  • Demonstrated ability to collaborate across teams

  • Demonstrated ability to manage and meet deadlines

  • Demonstrated attention to detail

  • Strong command of PowerPoint

  • Commitment to cultural humility in working with diverse populations


Preferred Qualifications:

  • Experience in database management, Salesforce or an equivalent CRM

  • Understanding of development practices including a working knowledge of donor relations

  • Strong verbal communication and interpersonal skills. Demonstrated experience or interest in leading meetings (external and/or internal).

  • Grant writing or reporting experience, or training. Alternatively, other external writing experiences, such as writing for marketing or communications purposes.

The People

About the Development Team

The development team raises PHE’s philanthropic support through individual engagement and foundation and corporate grants, stewarding the PHE donor community to best sustain our mission.

The Organization

Founded in 2003, Peer Health Exchange (PHE) is a national non-profit organization that aims to build healthier communities with young people. In schools and online, PHE creates education opportunities for peers to share the tools and resources young people need to make healthy decisions. Near-peer Health Facilitator Fellows implement PHE’s health curriculum to 12,000 high school students in under resourced communities across the country. PHE’s online platform,  selfsea.org , reaches over 200,000 young people 13-18 with support, resources, and stories. Selfsea was designed together with young people as a safe digital place where they can see themselves reflected within a supportive and inclusive community that prioritizes their identity and experiences about mental health, sexual health, and beyond. Our mission is critical, our team is diverse, and our work is vibrant. Check us out on TikTok (@peerhealthexchange)!

Learn more about our digital work in this article co-authored by PHE Staff and young people “Youths Know What They Need to Support Their Mental Health”!

The Next Steps

Please submit your resume and cover letter telling us why you are interested in our team and this role!


At Peer Health Exchange, we celebrate difference and are committed to providing equitable opportunities, addressing the effects of power and privilege. PHE is proud to be an equal employment opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, citizenship, marital status, physical disability, veteran status or length of time spent unemployed. We want to empower people to change lives!


Note: Peer Health Exchange reserves the right to add additional duties, as needed. All Peer Health Exchange employees are encouraged to be flexible and responsive to changes in scope of duties.

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